A literal translation often sounds unnatural, but free rewriting can silently change scope or seniority. Separate the task into three passes: preserve facts, adapt the sentence for Japanese business reading, and verify every claim against the source.
Lock the factual layer
Mark company names, product names, dates, team sizes, budgets, percentages, and certifications as immutable. Keep uncertain terms in the source language until you can verify the accepted Japanese equivalent. “Led” must not become a department-management claim if you coordinated one project.
Rewrite for the document’s job
In a 職務経歴書, a useful unit is context, action, and result. State what you were responsible for, what you changed, and the observable outcome. Use concise noun phrases for headings and complete sentences where nuance matters. A 履歴書 chronology needs much less prose.
Review with two columns
Compare source and Japanese text side by side. Check every number, proper noun, actor, and cause-and-effect statement. Flag fluent sentences that are more impressive than the source: fluency is not evidence. Ask a native reviewer to focus on ambiguity and hiring terminology rather than stylistic preference alone.
A safe AI workflow
Send only the career text needed for the draft, not birthdays, contact details, or photographs. Require the tool to preserve IDs and return one revision per source field. Keep an undo path and treat the output as a draft. The user remains responsible for the final statement.
- Meaning and seniority are unchanged.
- Every metric exists in the source.
- Names and dates match other application files.
- Japanese terminology fits the actual industry.
- The final text can be explained in an interview.